Event Photography Contract

AGREEMENT

This document comprises the entire understanding between both the Clients (“Clients”) and

[Photography Studio Name] ("Photographer") for event (“Event”).

Confirmation:

The completed, signed "Event Photography Contract" and the booking fee payment are both required before confirming and reserving the stated services from the Photographer.

Pre-Event Consultation:

This consultation typically occurs at the time of booking, but may also be conducted over the phone, email or via other correspondence. This meeting is an opportunity for the Clients to broadly outline requirements.

Cooperation:

The Clients and the Photographer agree to fully cooperate and communicate in an effort to achieve the best possible outcome within the understanding of this contract. The Clients also agree to provide the Photographer with sufficient advance notice of key events, thereby providing the Photographer with adequate time to prepare for events. Please note that some event attendees will decline offers to be photographed. In such cases the Photographer will use his discretion but cannot be held responsible for a lack of photos of these persons.

House Rules:

Please note that photography professionals may sometimes be limited by rules imposed by registrars, ministers and venue management as to what can and cannot be done. In some situations there may be limitations on flash photography, and in others, photographers may be prohibited from working in restricted areas. In such circumstances the Clients accept that these encumbrances will restrict the quality of work produced. It is advised that the Clients make themselves aware of the rules of venues and officiants, and if necessary, negotiate for fewer and/or more favorable restrictions.

Copyright:

The Clients recognize that the Photographer is producing works made for hire and that the copyright of all photographs is retained by the Photographer. Permission is granted to the Clients to reproduce and make use of the photographs under the following conditions. The use of any images by the Client is permitted provided the use is restricted to the Clients’ personal use and the personal use by the Clients’ friends and family. Prior written permission from the Photographer is required for any sale, publication or commercial use of the photographs.

Model Release:

The Clients grant the Photographer and its legal representatives, heirs and assigns, the irrevocable and unlimited consent to use, publish and distribute the photographs of the Clients for advertising, editorial, commercial and any other purpose and in any manner, and to alter the photographs without restriction. The Clients hereby release the Photographer and its legal representatives, heirs and assigns from all liability and claims in connection with the photographs.

Limit of Liability:

In the event the Photographer becomes injured or is too ill and cannot supply the agreed upon services as specified, the Photographer will make all attempts to find a replacement photographer. If the Photographer is unable to find a replacement photographer, then liability is limited to a refund of any payments received. The Photographer undertakes reasonable efforts to safeguard and prevent loss or damage to your photographs. In the unlikely event that images may be lost, stolen or destroyed for reasons in or beyond our control, liability is limited to the return of payments received for the services provided or part thereof according to the percentage of images supplied.

Booking Fee:

The booking fee is a non-refundable payment and secures your reservation for the services of the Photographer on the given date. In the event of a Client cancellation, the booking fee will constitute liquidated damages and become forfeited by the Client, however the booking fee goes towards your final payment.